Organisation

Director of protection	Camilla Westerlund Folkhälsans Förbund phone 0504030074 c.westerlund@folkhalsan.fi
Director of protection	Martin Enroth Svenska Kulturfonden martin.enroth@kulturfonden.fi
Hosted by , räddningschef	Disponent Folkhälsans Fastigheter Ab phone 0503814310 anders.dahlback@folkhalsan.fi
Områdesansvarig	Yvonne Nyberg Folkhälsans Förbund phone 0505424191 yvonne.nyberg@folkhalsan.fi
Områdesansvarig	Anna-Lena Blusi Folkhälsans Förbund phone 0505428176 anna-lena.blusi@folkhalsan.fi
Områdesansvarig	Anton Ohls Vaasan korttelihuolto Oy phone 0291700750 sebastian.slotte@vaasankorttelihuolto.fi
Områdesansvarig	Jessica Baldeh Folkhälsan Välfärd Ab phone 0447885983 jessica.baldeh@folkhalsan.fi
Safety manager	Anders Dahlbäck phone 0503814310 anders.dahlback@folkhalsan.fi
Deputy protection manager	Kristin Pihlgren phone 0444883035 kristin.pihlgren@folkhalsan.fi
Manager of civil defence shelter VSS1	Vaasan Korttelihuolto

Other information

The site falls within the area of the following rescue service: Ostrobothnia.

Heating type	District heating
Main water shutoff	Wasaborgsgränd 4: I källaren vid A-trappan Rådhusgatan 23: På vinden i tekniska utrymmet Rådhusgatan 25: 1. våningen, bakom städskrubben
Heat distribution room	Wasaborgsgränd 4: I källaren vid A-trappan Rådhusgatan 23: På vinden i tekniska utrymmet Rådhusgatan 25: 1. våning, bakom förråd/städskrubb
Electricity switchboard	Wasaborgsgränd 4: I källaren vid A-trappan Rådhusgatan 23: På vinden i tekniska utrymmet Rådhusgatan 25: 1. våningen, kontorskorridoren
Air ventilation machines	Rådhusgatan 23: På vinden Rådhusgatan 25: I 2. våningen, bakom kontorsutrymmen och bakom städcentralen Wasaborgsgränd 4: I källarvåning av B-trappan finns det två tekniska utrymmen, Apartment-specific
Air ventilation emergency stop	I huvudingångens vindfång, bredvid brandlarmspanelen I huvudingångens vindfång, bredvid brandlarmspanelen Wasaborgsgränd, I huvudingångens vindfång, bredvid brandlarmspanelen
Fire alarm manager	Vaasan korttelihuolto Oy phone 0291700750
Location of the fire alarm	I huvudingångens vindfång
Fire alarm manager	Vaasan korttelihuolto Oy phone 0291700750
Location of the fire alarm	I huvudingångens vindfång
Fire alarm manager	Vaasan korttelihuolto Oy phone 0291700750
Location of the fire alarm	Wasaborgsgränd 4, i huvudingångens vindfång
Maintenance	Vaasan Korttelihuolto Oy phone 0291700750 service 0291700750
Electricity supplier	Vaasan Sähköverkko Oy
Water company	Vaasan Vesi tel. 063254187 service line 063254151 https://www.vaasanvesi.fi/asiakaspalvelu
Insurance company	Fennia tel. 0105031 http://www.fennia.fi
Gathering area	I slutet av Wasaborgsgränden mot torget, mellan Wasaborg och fd Aktia.
Back-up gathering area	Räddningstjänsten definierar i samband med räddningsinsats om behov uppstår.
Number of civil defence shelters	1
Location of civil defence shelter VSS1	Wasaborgsgränd 4: I källaren, ingång via B-trappan

Important numbers of the property

Task	Name	Telephone number	Service phone number
Maintenance company	Vaasan Korttelihuolto Oy	0291700750	0291700750
Lift maintenance	KONE Hissit Oy		080015063

Maintenance

	Name	Telephone number
Exit guide, security or signal light: Service person		0291700750
Fire alarm: Attendant	Vaasan korttelihuolto Oy	0291700750
Fire extinguisher: Service person		0291700750
Parking garage: Service person		0291700750
Smoke removal machine: Service person		0291700750
Ventilation device: Service person		0291700750

Other important numbers

Operator	Telephone number	Duty hours
Public emergency numbers	112	24 h
Poison information centre	0800 147 111	24 h

Accidents

Risks

• falling down
• slipping
• tripping
• snow or ice falling down on people or property
• accidents happening in the children’s playground
• traffic accidents
• high drop
• electric shock
• injury caused by work equipment

Consequences

• damage to property
• personal injuries
• death

Actions and safety and security preparations

• The board has delegated sanding, the monitoring of necessary snow dropping and snow clearing to a property services company.
  • The board actively monitors the operations and actively intervenes in shortcomings.
  • The board can forbid self-initiated snow dropping and intervene in it if necessary.
• The build-up of snow and ice on roofs must be monitored in the winter.
  • Hazard spots are to be reported immediately to property maintenance company.
  • In hazardous situations traffic or parking must be prevented in the area where ice or snow can fall down.
• Childrens' playgrounds are inspected and serviced regularly, and detected defects are intervened with immediately.
• The yard area is to be kept neat and in good condition. Vegetation is tended to regularly.
  • Leaves are raked when necessary.
  • Shrubs and bushes must be maintained neat to avoid traffic accidents.
  • Driving directions and guest parking spaces are to be marked clearly in the parking area with appropriate signs.
  • Winter upkeep will be taken care of.
• Close call -situations are intervened with immediately. Close call -situations are investigated and necessary measures are taken to counteract the situation to prepare for and prevent similar situations.
• Everyone must familiarise themselves with the general first aid instructions.

Fire hazards

Risks

• short circuits
• fire caused by a broken electronic appliance
• grease or other fire in the kitchen
• careless smoking
• arson
• a fire caused by children playing
• accidentally leaving electronic appliances on
• unlocked waste shelter
• fire alarm device fault
• storing items in passageways
• storing items in staircases
• fire doors open
• inspection of extinguishers not done
• lack of indicator light centre maintenance
• unattended burning of candles

Fire-hazardous locations are, for example the kitchen of the apartments, sauna and storage space, the public sauna, the laundry room, the drying room, club facilities, technical areas and other equivalent property areas.

Consequences

• damage to property
• smoke damage
• personal injuries
• death

Actions and safety and security preparations

• Independent fire inspections are performed yearly within the property
• It is important to take care of exiting safety:
  • exits are to be clear
  • possible installation of exit route signs
  • installing phosphorescent floor numbers in the staircase
  • overseeing the obstacle-free walkways in the basement areas
  • active intervention in defects.
• Fire compartments are inspected by a knowledgeable maintenance company and defects are fixed.
• The property has a smoke extraction system which is inspected, serviced and tested as per the device manufacturer's service programme.
• Should fire detecting devices not be installed in all apartments, every resident must make sure their own smoke detector(s) are operational (one smoke detector per 60 square metres on each floor). Additionally, it is recommended to get a fire blanket for every kitchen.
• The location has an automatic fire alarm system.
• The testing and maintenance of fire alarm equipment are carried out in accordance with the maintenance programme.
• The fire alarm is tested monthly.
• The property has initial extinguishing devices.
• Initial extinguishing equipment is inspected in accordance with directives.
• A fire extinguishing drill is organised.
• An additional fire load is not accumulated.
• The rescue plan is kept up to date and studied.
• Flammable substances must not be stored in the basement or attic. Flammable substances must be stored in the spaces reserved for them.
• Electrical repairs and installations are contracted to TUKES-registered professionals. The contractor must have sufficient installation certificates and experience from similar work.
• Lighting and general cleanliness in the property is important.
  • Inspecting the adequacy of the lighting and performing necessary actions to fix the situation.
• Additionally, Close Call situations need to be intervened in immediately, investigated, and necessary actions must be taken to prevent similar occurrences.
• Electrical switchboards are marked and materials are not kept in front of them.
• The route to electrical switchboards is marked with signs.
• Escape routes are marked with signs.

Water damage

Risks

• flood
• heavy rain
• waterproofing failure of structures
• an accident caused by structural and material errors
• washing machines and refrigerators breaking down
• vandalism
• broken pipes

Consequences

• damage to property

Actions and safety and security preparations

• The location of the main water stopcocks is marked.
• The route to the main water stopcock is marked with signs.
• HWA works, inspections, and installations are contracted only to professionals.
  • An HWA contractor must possess sufficient installation certificates and the contractor must have done similar work before.
  • HWA inspections are carried out in accordance with the service programme.
• An assessment of the state of the plumbing is carried out regularly.
• Independent change construction and other building work must be supervised and defects concerning the building must be intervened in immediately.
• Supervised use of household appliances and emphasising the importance of their maintenance.
  • The filters and lint strainer in the dish washer and the laundry machine must be cleaned once a month.
  • It is recommended to vacuum behind the fridge once a month, or at least once a year. When you do this, it is recommended to have a quick look at the compressor and drain pan as well.
  • A drain pan should be installed under every larger kitchen appliance (e.g. fridge, freezer, dishwasher, and sometimes laundry machine), which will make the detection of water damage faster and easier.
• Leaves on the roof and in the gutters should be removed in late autumn.
• Pre-emptive maintenance of washing machines. Maintenance is to be done yearly by a professional and certified business.

Cases of illness

Risks

• heart failure
• diabetic shock
• stroke
• cerebral haemorrhage
• epilepsy
• fainting

Consequences

• personal injuries
• death

Actions and safety and security preparations

• Guaranteeing speedy access to help within the property.
• Everyone should familiarise themselves with the first aid guidelines attached to the rescue plan and giving first aid should be rehearsed.
• Listing individuals skilled in first-aid is recommended.
• The stopping of rescue vehicles outside the exterior doors is to be made possible.

Radiation or gas hazard

Risks

• radioactive substances or dangerous gases getting into the environment
• an explosion caused by a nuclear weapon or containing nuclear material
• an accident while transporting a dangerous substance
• war
• an accident in a nuclear plant
• an accident on a nuclear-powered vessel
• an accident in a nuclear waste-processing facility
• radioactive material ending up in the wrong hands

Consequences

• radiation sicknesses
• death

Actions and safety and security preparations

• Acquiring iodine pills as needed (2 tablets per person).
• Stocking up on home storage supplies.
• The air ventilation emergency stop is marked with signs.
• The safety and security organisation must be aware of the air ventilation emergency stop's location.
• Making a guide in case of accidents involving dangerous substances.
• The property has a civil defence shelter that can be used for shelter in the event of a radiation hazard.
• The operating condition of the civil defence shelter is maintained.
• Civil defence shelter operators have been nominated and trained for their task.
• Possibility of taking shelter in the civil defence shelter.
• There are instructions for different situations in the rescue plan.
• Everyone must familiarise themselves with the operating instructions.

Storm damage

Risks

• various natural phenomena

Consequences

• blackouts
• damage to property
• personal injuries
• death

Actions and safety and security preparations

• A knowledgeable maintenance company will check roofs and gutters, and fix deficiencies.
• Checking the trees on the property.
• Removal of dangerous branches.
• General maintenance of the yard.
• The curfew set by the authorities must be respected.
• When taking shelter indoors, you must stay away from windows and glass doors.
• Prepare yourself independently for long power blackouts by, for example:
  • home storage supplies
  • a lamp and batteries
  • candles and fire-making tools
  • a battery-operated radio

Criminal activity

Risks

• apartment break-in
• basement break-in
• graffiti
• ruining and destruction of property
• it is possible to get to the roof of the building by climbing
• it is possible to access the building's premises unsupervised

Consequences

• damage to property

Actions and safety and security preparations

• Supervising general cleanliness and order, and intervening actively in shortcomings.
  • Cleanliness and order are a part of safety.
• Inspecting the adequacy of the lighting and performing necessary actions to fix the situation.
• Entrance doors should be maintained and systems limiting access should be installed.
• Centralised acquisition of security locks, hinge pins, peepholes, and safety chains.
• Marking and photographing of valuables.
• Graffiti and other smudges and smears should be cleaned without delay.

Fara för strålning eller gas

Risks

• - olycka eller brand på bensinstation

Duties in exceptional situations and during increasing preparedness

• Putting the protection office in order.
• Checking message and alarm connections.
• Going through the names and tasks of the individuals in managerial positions.
• Training the personnel; assignments and protection groups.
• Observing supervision execution.
• Keeping in contact with the protection headquarters.
• Giving internal alarms in the building.
• Taking a lead in protection matters when needed.

Safety equipment

Smoke extraction

The purpose of smoke ventilation is to remove fire gases, smoke and heat from the premises. The smoke ventilation equipment must be maintained and tested regularly according to the user maintenance instructions. The smoke ventilation equipment may only be used by the rescue services.

Smoke removal machine #1

Location of smoke extraction hatches	Rådhusgatan 25: Det finns en röklucka i Eksalen i 1. våningen
Description	Kompensationsluft genom dörrarna
Smoke removal activation	I huvudingångens vindfång, bredvid brandlarmspanelen
Service person	Vaasan korttelihuolto Oy phone 0291700750

Smoke removal machine #2

Location of smoke extraction hatches	Wasaborgsgränd 4: Det finns rökluckor i alla trappor och i aulan
Description	Kompensationsluft genom dörrarna
Smoke removal activation	Wasaborgsgränd, I huvudingångens vindfång, bredvid brandlarmspanelen
Service person	Vaasan korttelihuolto Oy phone 0291700750

Exit guide, security or signal light

Emergency exit signs show how to to exit the building. Any faulty or incomplete signs must be reported to property maintenance services.

Exit guide, security or signal light

Location	Det finns upplysta utrymningsvägledare i alla byggnaderna
Description	Säkerhets- och markeringsljus
Location of centre	Per byggnad vid elcentralerna
Coverage	Alla utgångar
Service person	Vaasan korttelihuolto Oy phone 0291700750

Ventilation emergency stop

If the building is subjected to an external danger, such as fire gases from an adjacent building, the ventilation must be shut off. In such a case, the rescue authorities usually issue an emergency warning, providing additional instructions, such as to turn off ventilation systems.

Air ventilation can be stopped by anyone.

Ventilation emergency stop: I huvudingångens vindfång, bredvid brandlarmspanelen, I huvudingångens vindfång, bredvid brandlarmspanelen, Wasaborgsgränd, I huvudingångens vindfång, bredvid brandlarmspanelen

Fire safety

Fire alarm

The purpose of the automatic fire alarm system is to warn people in the property about an imminent fire. The system detects fires quickly as sensors react to the fire and the alarm bells start ringing. The system will alert the emergency response centre automatically.

Fire alarm

Location	Rådhusgatan 23: Det finns ett automatisk brandlarmssystem i byggnaden
Location of centre	I huvudingångens vindfång
Coverage	Hela byggnaden
Type of centre	Elotec Magnum 25
Attendant	Vaasan korttelihuolto Oy phone 0291700750

Fire alarm

Location	Rådhusgatan 25: Det finns ett automatisk brandlarmssystem i byggnaden
Location of centre	I huvudingångens vindfång
Coverage	Hela byggnaden
Type of centre	Elotec Magnum 25
Attendant	Vaasan korttelihuolto Oy phone 0291700750

Fire alarm

Location	Wasaborgsgränd 4: Det finns ett automatisk brandlarmssystem i byggnaden
Location of centre	Wasaborgsgränd 4, i huvudingångens vindfång
Coverage	Hela byggnaden
Type of centre	Elotec Magnum 25
Attendant	Vaasan korttelihuolto Oy phone 0291700750

Securing the functionality of the notification transfer connection

• Periodic maintenance and malfunction repairs
• Monthly testing of the notification transfer connection
• Periodic inspections

Actions in the event of malfunction of the notification transfer connection

In the event that a malfunction is detected in the notification transfer connection, an enhanced surveillance is performed on the premises with the help of personnel.

• Connection to the emergency centre
• An on-call person to supervise the fire alarm centre
• An on-call person makes the emergency notification if needed and guides the rescue department to the site of fire

Emergency exit routes

The principle of exit safety is that all spaces of the building must have at least two exit routes at all times, which do not require keys or other tools to open the doors. Exiting must also be possible to do in the dark, which is why the exit routes must be clear at all times. Because the property has 5 floors, the window or apartment- specific balcony shall serve as an emergency exit. In this event, the rescue department shall assist in evacuating the building in case of emergency. Objects are not to be stored in front of the exits. (Environment Ministry's regulation of fire safety of buildings.)

Exit ways and doors leading to them must be easily accessible and openable in emergency situations from the inside.

A door can be locked, for example, to prevent trespassing from the outside, but must it must be possible to open it from the inside without a key during the normal use of the building.

Prevention of afterdamage

The objective of the prevention of afterdamage is to prevent damage arising, limit and minimise the effects of any damage that has arisen, and to restore the situation to its previous state as quickly as possible.

Lift

Lift

Location	Rådhusgatan 25: i lobby Wasaborgsgränd 4: En hiss i A-trappan och en hiss i B-trappan
Maintenance company	KONE Hissit Oy

Ventilation device

Ventilation device #1

Location	Rådhusgatan 23: På vinden
Emergency stop switch location	I huvudingångens vindfång, bredvid brandlarmspanelen
Service person	Vaasan korttelihuolto Oy phone 0291700750

Ventilation device #2

Location	Rådhusgatan 25: I 2. våningen, bakom kontorsutrymmen och bakom städcentralen
Emergency stop switch location	I huvudingångens vindfång, bredvid brandlarmspanelen
Service person	Vaasan korttelihuolto Oy phone 0291700750

Ventilation device #3

Location	Wasaborgsgränd 4: I källarvåning av B-trappan finns det två tekniska utrymmen
Description	Ventilation av bostäderna med ventilationsfläktar på taket
Emergency stop switch location	Wasaborgsgränd, I huvudingångens vindfång, bredvid brandlarmspanelen
Service person	Vaasan korttelihuolto Oy phone 0291700750

Alerting help

In all urgent emergency situations, whether it be a police, fire department, paramedic, or a social worker case involving an urgent need for help CALL THE EMERGENCY NUMBER: 112

Call the emergency number yourself if you can

It is important to make the emergency call yourself, if the matter concerns you. The victim has more knowledge on the situation, based on which the dispatcher can send help accordingly. Using middle-men to make the call can delay getting the right kind of help on site.

Tell what happened

The emergency centre dispatcher will ask the caller about what happened so that they can send the appropriate assistance.

Give the exact address and municipality

The emergency centre might have several same addresses in different municipalities/cities in its service area. Therefore it is also important to know the name of the town/city/municipality where the accident has taken place.

Answer the questions that are asked of you

The questions asked by the dispatcher are important. They do not delay alarming for help. In urgent cases the dispatcher already alerts the authorities and other partners during the call, and gives them more information on what has happened.

Act according to the information given to you

The dispatcher is trained to give instructions in various types of situations. It is important to follow the given instructions. Correct initial actions often play an important role in the end result.

End the call only after you're given permission to do so.

Ending the call too soon may delay the help from arriving. After you are given the permission to end the call, end it. Keep the phone line open. The dispatcher or the help on its way may need additional information on what has happened.

Sudden illness or accident

Find out what happened

• Has the person fallen or fainted?
• Are there possibly eye witnesses, that can tell you better about what has happened?

Check the person's condition

• Can you wake the person up by talking or shaking?

Check breathing

• If the person doesn't wake up, check breathing: place the back of your hand in front of the patient's mouth and feel if there is air flow.

Make an emergency call.

• Call the number 112.
• Tell where you are calling from.
• Tell what happened
• Act according to directions.

Give first aid if needed.

• If the person is not breathing, start with first aid.

Turn an unconscious but breathing patient into the recovery position on their side.

Observe the patient.

• If there are changes in the patient's condition before the rescue department arrives, notify them by calling the emergency number 112, so that the emergency centre can re-evaluate your situation.

Guide the professional help quickly to the patient

• Tell the professional help what has happened and what has been done.

Fire

Save

• Make an assessment of the situation. Rescue those in immediate danger.
• Be careful not to breathe smoke! Smoke is highly toxic and you can lose consciousness quickly if you breathe it.

Warn

• Warn others in the building about the fire and the threatening danger.
• Direct people to the gathering area.

Alert

• Call the emergency number 112 from a safe location.
• Tell who you are, where the fire is (address and floor), what is on fire, and if there are people in danger.
• Do not hang up the phone until you are given permission to do so.

Extinguish

• Perform initial extinguishing measures, where possible.
• A grease fire is extinguished by suffocating it with a fire blanket.
• When an electrical appliance is on fire, disconnect power and begin extinguishing the fire.

Limit

• Remove fire sensitive items and flammable liquids.
• Contain the spread of fire and smoke by closing windows and the door as you exit.

Guide

• Direct the rescue personnel to the location or arrange guidance. For example: one person stays to guide on the side of the parking lot and another next to the building.

Using the lift in the event of a fire is strictly forbidden!

In evacuation situations the gathering area is: I slutet av Wasaborgsgränden mot torget, mellan Wasaborg och fd Aktia.

Back-up gathering area: Räddningstjänsten definierar i samband med räddningsinsats om behov uppstår.

Fire action guide, when safe exits are blocked

Sometimes a fire in another location prevents safe exit from the building. In these cases it is smartest to stay in a smokeless space and keep all doors and other openings closed.

Stay in the apartment and remain calm.

• In apartment buildings, each apartment is its own fire compartment, and the spreading of fire from one apartment into the others has been prevented by structural measures.
• Jumping from a height has fatal consequences, remaining in the apartment doesn't.

Go to a balcony or to a window and attract attention.

• by shouting
• by flashing lights
• by waving something visible
• you can also call 112 and tell the exact address of where you are.

Prepare for the spreading of the fire.

• As a precaution, fill the bathtub and sink with water.
• If smoke starts to get in to the apartment from cracks in the door, the postbox, or through air ventilation, air out the apartment with fresh air and seal the leaking cracks and openings with wet textiles.
• If the apartment door starts heating up, cool it down with water.
• If flames start hitting the apartment windows, move easily flammable items away from the window.

Follow directions from the authorities.

Action in a fire alarm situation

The building has an automatic fire alarm system, which sends an alert to the rescue department. Everyone must vacate the building immediately when they hear the fire alarm.

• Bring outdoor clothes with you if they are nearby.
• Close doors and windows
• Use the nearest escape route to exit the building.
• Direct customers and guests.
• Call the number 112 from a safe location and provide further information about the situation. At the same time, you will make sure that the emergency center has been notified about the fire.
• Move to the gathering area; do not stay in front of the entrances.
• No-one may leave the gathering area without permission.

The danger is only over when the rescue department gives permission to return to the building. The safety personnel of the property passes on the announcement concerning moving back inside to the personnel.

Action in the gathering area

When people have left the building and proceeded to the gathering area, the representative of the personnel begins to direct activities. Based on the situation at hand, it is necessary to consider whether it is safe to remain in the designated gathering area or if people should be directed elsewhere, for example into a pre-arranged interior area or to a property in the vicinity (the back-up gathering area).

Do not leave the gathering area without the permission of the rescue authorities.

Factors to bear in mind in the gathering area:

• Taking care of anyone who may be injured; the safety personnel are to be informed
• looking after people with reduced mobility or otherwise poor physical condition
• if one is aware of someone having remained inside, this is to be reported

Back-up gathering area

In severe winter conditions or other situations, an additional gathering area may be needed. Authorities will also provide instructions about shelter locations for long-term shelter.

Assisting people with reduced mobility in emergency situations

In an emergency situation, the movement of people with reduced mobility out of the building may be difficult and slow. If you know there is a neighbour with reduced mobility, for example handicapped, blind, or elderly, try to secure their safe exit in emergency situations. If you know your neighbour is at home, but you are not able to assist in moving them out, notify the rescue authorities about the situation as fast as possible.

Work in cooperation with the other residents.

Things to consider when helping people with reduced mobility

• Help a person with reduced mobility to exit, within the limits of your own capabilities.
• Listen to the person you're helping.
• Take care of the person you helped also after getting out.

Water damage

Action guide

• Disconnect power from where the leak is and from its proximity.
• Stop the water from flowing, from i.e. the water mains, if possible.
• Notify of the situation immediately:
  • to the maintenance personnel: Vaasan Korttelihuolto Oy, phone 0291700750, service 0291700750
  • to the housing manager: Disponent, tel. 0503814310
• Contact the emergency number if needed 112.
• Main water shutoff: Wasaborgsgränd 4: I källaren vid A-trappan
  Rådhusgatan 23: På vinden i tekniska utrymmet
  Rådhusgatan 25: 1. våningen, bakom städskrubben
• Heat distribution room: Wasaborgsgränd 4: I källaren vid A-trappan
  Rådhusgatan 23: På vinden i tekniska utrymmet
  Rådhusgatan 25: 1. våning, bakom förråd/städskrubb
• Electricity switchboard: Wasaborgsgränd 4: I källaren vid A-trappan
  Rådhusgatan 23: På vinden i tekniska utrymmet
  Rådhusgatan 25: 1. våningen, kontorskorridoren

Should there be threat of water outside the building

• Find out what is causing the water threat.
• If there is a leak, try to block it.
• Try to prevent the water from getting into the building.
  • by baggings
  • by using plastic covers
  • by directing the water away from the building
• Call for additional help if needed.

Under threat of violence

In an unarmed threatening situation, act in the following way.

• Act calmly and try to calm the person with your behaviour.
• Make sure you do not turn your back or let yourself be cornered, so that you will always have an escape route when a threatening person comes close.
• Call for help depending on the circumstances.
• Escape and help others escape.

Take care of your own safety. Seek to direct the threatening person to a place where they cannot harm others. After the event, contact the police about the incident if required.

If the threatening person is armed, act in the following way.

• Do not resist.
• Do whatever the person threatening you tells you to do.
• As the situation permits, try to warn others.
• By closing doors, you can limit a person's movement within the property.
• After the situation, call 112 to get professional help on site as fast as possible. Listen to directions and act accordingly.

Every threat and sighting of a possibly threatening situation must be taken seriously and the police must be informed immediately. Through your own behaviour, you can affect the progress of the situation, and thus you should take all threatening situations seriously and try to calm down already begun situations.

Public warning signal

The public warning signal is a one-minute-long ascending and descending tone or a warning announcement by the authorities. The length of the ascending tone is 7 seconds.

The public warning signal means an immediate danger threatening the public. The warning is given in population centres with an outdoor alarm system and with an alarm attached to a vehicle in rural areas.

The All Clear signal is a one-minute-long monotonous signal. It is an announcement of the threat or danger having passed.

Act in the following way after you've heard the public warning signal

• Proceed indoors.
• Stay indoors.
• Close doors, windows, ventilation holes, and air conditioning devices.
• Turn on the radio and wait for instructions.
• Avoid using the phone to prevent telephone lines from getting jammed.
• Do not leave the areas unless urged to do so by the authorities, so as not to endanger yourself on the way.

Gas hazard

Public warning signal in danger situations concerning gas

Additional information on the type of danger can be got from radio and television. The following are usually connected with a gas hazard.

• If you are indoors and can smell gas:
  • stay indoors
  • the top floors make the best shelter
  • place a wet cloth over your mouth and breathe through it
  • stay on the upper floors until the danger is over
  • do not go into the basement.
• If you are outside when you smell gas but are not able to get indoors:
  • hurry into side wind from underneath the gas cloud
  • try to get as high as possible, for example to the top of a hill
  • press a wet cloth, tuft of grass, turf, or moss in front of your mouth and breathe through it.

Additional information on taking cover from gas

• Switch off air conditioning devices and close doors and windows tightly. The more airtight you can make the building, the slower the gas can get inside.
• You can also close or tape inside doors and stay in upwind areas. If you smell gas you can breathe through a moist and spongy cloth.
• The authorities will announce on radio or with vehicles with loudspeakers when the gas cloud has dispersed. Ventilate indoors well after the event.

Radiation hazard

Radiation situations are monitored with gauges throughout the country. Even the slightest change is detected immediately and notified of. A public warning signal is given upon the threat of radiation.

Go inside

Close doors, windows, ventilation holes, and air conditioning tightly to prevent radioactive substances from getting indoors. The centre and basement of the building are the best places to take shelter.

Iodine tablets

Take an iodine tablet only when the authorities tell you to do so either on the radio or on television. Iodine tablets prevent radioactive iodine from building up in the thyroid gland, but offers no other protection. You should not go outside the facilities to look for iodine tablets when the danger situation is present. You can acquire iodine beforehand from the pharmacy. Each property should have 2 iodine tablets per person.

Protect your food and drinking water

Put the food products that are out into plastic bags or tight containers. The refrigerator, freezer, and tight packages protect against radioactive dust.

Moving outside

If you must go outside, use tight clothing that covers the skin, for example rain gear. Upon coming back inside, take off your clothes in the entry hall and wash up well. Use a respiratory mask, towel, or paper towel to prevent radioactive particles from getting to your lungs.

Additional instructions

You will get additional information from your city's rescue authorities, from broadcast media, and from Yle's (the Finnish Broadcasting Company's) Teletext page 867. You can also find information from the Finnish Radiation and Nuclear Safety Authority's website www.stuk.fi and from the rescue authorities website www.pelastustoimi.fi.

Blackouts

How to act during a power cut:

• First check the fuses. If they are intact, find out whether the electricity of your neighbour or neighbouring houses is working.
• If the electricity is out from a larger area, the problem is already known and actions to fix it have started. Most electricity suppliers have a taped recording of the malfunction on its fault service number, which will give information on the blackout situation in your area. The electricity supplier of the property is Vaasan Sähköverkko Oy.
• When the electricity comes back but acts unusually, for example the lights burn brighter or dimmer than usual, the reason might a break in the electricity network's neutral wire. This can result in equipment damage, fire and, in the worst case, the risk of electric shock. In such situations, switch off the electricity from the main switch and call your electricity supplier's fault emergency number.
• When a power cut lasts longer, prepare yourself with warm clothes, especially in the winter, and home storage supplies. Instructions regarding home storage supplies can be found in the appendices.

In the event of a power cut, lifts will stop working. Should you be stuck on a lift due to a power cut or other failure, act as follows:

Contact the lift maintenance emergency line:

• by mobile phone - (KONE Hissit Oy, 080015063) or
• the emergency button inside the lift. (This will connect directly to the lift maintenance emergency line.)

When necessary, you can call the general emergency number 112.

Civil defence shelter maintenance.

A civil defence shelter as well as civil defence equipment and devices must be maintained in such condition that the shelter can be made operational in 72 hours. A shelter can also be used for other purposes, as long as making it operational takes no longer than stated before. Normal time use is not allowed to damage the shelter nor prevent it being inspected or tested for leakage.

It is not permitted to store pollutant liquids in a shelter nor is it permitted to make holes in surrounding structures. Protective doors, hatches and air ventilation machinery must not be moved from their designated spots nor is it permitted to use the air ventilation machinery for air ventilation under normal circumstances. It is permitted to install a door to the protective door's opening. Even during normal times it should be ensured that at least half of the shelter is free in case of a sudden need to take shelter.

Additionally you should take note of the following:

• The civil defence shelter owner and manager must make sure that the shelter, its equipment and machinery are kept operational and maintained and inspected accordingly.
• An appointed person inspects and test uses the shelter's doors, hatches, tightness, air conditioning and electricity equipment, as well as the drains, yearly according to the directions from the equipment retailer.
• In order to ensure the shelter equipment is operational they ought to be inspected and serviced at least every 10 years unless the manufacturer has stated a shorter maintenance period.
• An inspection log must be drafted when checking machinery's functionality, where machine-specific inspections are marked. The inspection log must be presented to the rescue authorities when asked for.
• The owner and the proprietor of the property must ensure that the civil defence shelter has such equipment that it can be made operational. This equipment consist of items such as spare water containers, waste containers, dry lavatories, and beds.

Renovating the civil defence shelter

When proceeding to an improved level of protection

• A civil defence shelter is assigned a care person, who is in charge of renovation. S/He must know the machinery in the shelter as well as know how to use it. Additionally, the shelter's care person is responsible for the general order and cleanliness, as well as discipline, in the shelter.
• The shelter is emptied of the goods stored in it, or that have otherwise collected there, in accordance with the clearing plan.
• All temporary structures are taken down and taken out of the shelter.
• Hinges, latches, etc. from doors and hatches are inspected, lubricated, and serviced.
• Door insulations are inspected and put in place according to instructions.
• Inspection of the emergency exit hallway and hatch for functionality and use.
• Dry toilets (15 plastic bags per toilet) are distributed into the dry toilet spaces. The toilet spaces are partitioned off with curtains or boards. There is to be one toilet space per every 20 m² .
• All vents (HWA) are checked for functionality by turning them from one extreme setting to another.
• Spare water containers are cleaned and filled up. The filling hose and other equipment are checked at the same time. The showers for the decontamination tent are installed and tested out. There should be 50 litres of water per square metre in the shelter, meaning 50 x 80 = 4,000 litres (or 30 litres/person).
• Floor drains are cleaned and their functionality is tested by pouring water into them. Attention! The floor drain has a closing valve.
• Air pressure valves are checked and joints are lubricated.
• Air ventilation openings used in normal conditions are blocked off by installing dust covers with insulation.
• The condition of the pressure valves is checked from outside the shelter.
• Air ventilation shafts and filters are cleaned.
• All pipes, connections, and machinery connected with air ventilation are checked. Special filters are installed according to the machine's installation guide.
• The functioning of exit valves is checked by turning them from one extreme setting to another.
• Check overpressure indicator for: fluid, the pipes opening, that the meter reads 0, and the spare fluid (dyed fuel oil).
• The balometer sensitivity is tested with a test use.
• Pressurisation of the shelter is to be checked; the pressure test is conducted according to the machine manufacturer's instructions. The aim is to verify that there is enough overpressure, and that the shelter doesn't leak too much air out.
• Examine and inspect the functionality of the shelter's phone, antenna, appliance fuses, lighting, backup batteries, spare lightbulbs and spare fuses, switches and power outlets, etc.
• Equip the shelter with appropriate gear (attachment) in accordance with regulations.
• The spaces in the shelter are divided according to the plan made beforehand into general living and activity spaces (men/women, protection personnel, staff, customers). Each sheltered person has their own personal living space containing personal items, medication, and long- life provisions.
• The shelter contains enough seats, tables, and bunkbeds for approximately one third of the people coming into the shelter.
• For exceptional circumstances, there should also be equipment and goods that will make a longer stay possible (e.g. entertainment).
• Check functionality of spare lighting.
• Signs guiding the way to the shelter must be installed in passages and corridors.

Civil defence material

Civil defence material can be divided into two categories: shelter- specific material and protection staff material. Each civil defence shelter should have the shelter-specific material reserved for it as well as the protection material for the shelter manager and his/her deputy.

Material is usable in normal conditions in care and maintenance activities, assuming that the material is stored in the property where it belongs. Tools belonging to the civil defence shelter must be usable when the shelter is issued to be used.

The residential buildings' shelter-specific material

Tag	Count
Stretchers	1
Water preservation solution	Based on the amount
Crowbar	1
The shelter's tag places	1
Hand light	2
Bucket hose	1

The shelter's tools

Tag	Additional information
Peening hammer	2 kg
Cutting chisel	300 mm
Spike chisel	300 mm
Power cutters	approx. 600 mm
Hatchet	approx. 400 mm
Entrenching spade	approx. 500 mm when folded
Crowbar	approx. 600 mm
Handsaw	blade 500 mm
Hacksaw	blade 310 mm
Hacksaw blades	5 to spare
Adjustable wrench	max. a 35 mm jaw
A slotted screwdriver	tip 8 mm, blade 150 mm
Phillips head screwdriver
Carpenter's hammer	0.5 kg
Nails	2 kg, 75, 100, and 125 mm
Belt-knife	approx. 200 mm
Rescue rope	d=12 mm, 20 m

The apartment building's protection staff's material

Safety and protection staff's material	For every 100 residents
Civilian gas mask and civil defence shelter filters	2
Hard hat	2
Protective glasses	2
First aid kit and protective bandage pack	1
Sterile first aid dressing	2
Geiger counter / over 100 person property	1
Iodine tablets	2/resident
Guide on building protection (Kodin turvaopas, SPEK)	2

Civil defence shelter manager's and deputy's duties

• Is responsible for the maintenance and the condition of the civil defence shelter.
• Makes yearly inspections and maintenance for the civil defence shelter according to the operating and maintenance instructions.
• Are responsible for preparing the civil defence shelter for use and operations during the incident when ordered to do so.